Our Google News Blog

This is a page for news and information regarding the Wallingfordschools.org Google Apps system. Click subscribe to posts to follow the news and postings here.

Managing Your Gmail

posted Apr 30, 2015, 11:52 AM by rkovi@wallingfordschools.org   [ updated Apr 30, 2015, 12:05 PM ]

Now that we have created dual delivery you will be receiving more mail in the wallingfordschools.org account than ever before. If you keep these emails in your Outlook Inbox they will be brought over to gmail a second time when we sync and transition email over the summer. You may not want all these duplicates. A simple solution is to delete or archive your mail. Deleting them sends them to Trash. This is easy to do en masse, by clicking the check box at the top left of your inbox to select them all. Then click the Trash can icon. Don't worry about emptying your Trash, Google does it for you. Yes, Google takes out the Trash for you. Too bad, it's only in Google Apps and not at home. Anything sent to Trash will be removed after 30 days.

"But wait!! I'm afraid to delete anything!! I'm the person that saves everything in my Inbox!!"

If you're this person, Google is prepared to be your new best friend. Unlike our current email, where storage of email is an issue, Google now offers each user unlimited storage for Google Drive, Gmail, and Picasa Web Albums.
This means you do not have to worry about deleting anything, simply archive it.

Archiving means these mail messages will be moved from your Inbox into an area called All Mail. Even though you do not see them every time you open your mail, they are there waiting for you to look for them. Simply, use Google's dynamic search and all of its advanced search features to find what you're looking for. Just type some search terms in the box at the top of the screen or click the arrow at the right side of the search box for more search options. See the screenshot below.

MYTH EXPOSED!!! - "I afraid of getting rid of any of those emails about shared items. If I delete them or archive them, will I lose access to them?"

You will NOT lose anything if you delete or archive messages that were sent to you regarding items that have been shared with you. These are simply notifications to let you know that someone shared something with you. You can delete them or archive them and nothing will happen to the documents. These documents will always be available in Drive. You can even create filters that will automatically label and archive them for you (I'll save details on this for another post). 

So, Get Busy Archiving, or Get Busy Deleting.


Email Dual Delivery

posted Apr 30, 2015, 11:25 AM by rkovi@wallingfordschools.org

Recently the IT department has made a change in email delivery that creates what is called dual delivery. This change currently only impacts mail sent from addresses other than a wallingford.k12.ct.us email addresses. In our testing, the dual delivery does not impact mail from being delivered to Outlook. The messages simply are sent to both places.

Please take note of the following:

Some emails may appear in Outlook that do not appear in the Gmail Inbox. Google’s spam filter is much more extensive than our system and some emails may be sent straight to your spam folder in the gmail. Some emails may appear at the wallingfordschools.org that do not appear in the Outlook Inbox or in Outlook at all. In our testing, these emails were found in the Junk Mail folder in Outlook. We also found that gmail is letting some mail through that our network's spam filter was blocking. Therefore, if you find mail in gmail that did not come to Outlook it is probably something you would never have received because it was blocked by the spam filter.

 In all our test scenarios we have found no missing mail. If you have a problem please let us know by completing the following form. CLICK HERE FOR FORM

4 Ginormous Google Classroom Updates

posted Apr 30, 2015, 11:19 AM by rkovi@wallingfordschools.org

You asked for it! You got it! The Google Classroom Team delivers again! Co-teacher support? Check! Create Assignment and Announcement drafts? Check! Enter grades in advance? Check! Oh, and you now get email notifications for private comments, too! Check all the new features just released! Keep reading at the link below!


Great Google News

posted Oct 2, 2014, 8:42 AM by rkovi@wallingfordschools.org


Drive for Education will be available to all Google Apps for Education customers at no charge and will include:

·                     Unlimited storage: No more worrying about how much space you have left or about which user needs more gigabytes. Drive for Education supports individual files up to 5TB in size and will be available in coming weeks. 

·                     Vault: Google Apps Vault, our solution for search and discovery for compliance needs, will be coming free to all Apps for Education users by the end of the year. 

·                     Enhanced Auditing: Reporting and auditing tools and an Audit API easily let you see the activity of a file, are also on the way. 




Updated Slide Show for Intro to Google Drive- Reflects NEW Drive

posted Sep 25, 2014, 8:25 AM by rkovi@wallingfordschools.org

As I mentioned in my August 1st post, Google Drive has updated.

Here is a link to an updated Google Presentation reflecting the new changes in Drive.

Password Resets

posted Sep 19, 2014, 7:31 AM by rkovi@wallingfordschools.org

We often get requests to reset passwords for staff or students. When one requests a password reset they are notified to contact their administrator. But who is the administrator?  The good news is that we have many staff members in the district that have the ability to change Google user passwords. Each of these people has volunteered to help people reset their passwords.

CLICK HERE for a list of Help Desk Administrators that can reset your password

Sharing in Google

posted Sep 10, 2014, 10:57 AM by rkovi@wallingfordschools.org   [ updated Sep 10, 2014, 10:58 AM ]

Recently Google Drive has updated and so have the sharing settings.

I have created a guide to sharing in Google. This will explain how to share a document using the new updated screens and will also provide some explanation as to what the different sharing options.If you have a specific question please do not hesitate to submit a question at the link for the Q&A Forum at the right of this page.

NEW- Suggested Edits in Google Docs

posted Aug 1, 2014, 11:43 AM by rkovi@wallingfordschools.org

Collaborating is easy in a Google Doc, but maybe you do not want to give your collaborators permission to completely edit and change your gDoc. Maybe you'd like them to make suggestions that you can accept or reject later. This new feature is now available for anyone with commenting access in Google Docs on the web, and is coming soon to our mobile apps.

New Google Drive

posted Aug 1, 2014, 11:36 AM by rkovi@wallingfordschools.org

There's a new look to Google Drive. If you haven't already been upgraded to the new Drive you can experience it by going to the settings gear in the top right and choosing the option for Experience the New Drive.
In the new Drive you can:
  • Create, add, or upload a file with a single button.
  • Find and add files shared with you more easily.
  • Single-click a file to select it and double-click a file to open it.
  • Drag-and-drop files and folders just like you do on your desktop.
  • Improved accessibility.

Shortening Addresses for Public Sharing

posted Oct 2, 2013, 8:30 AM by Unknown user

When you want to share the address for a publicly shared document or calendar the URL's can be a little long. In this case use the Google URL shortener. Copy the full address of the item you wish to share and then go to goo.gl in your borwser. Paste the long URL into the site and click shorten URL. A new shorten URL will be provided. When logged in to the wallingfordschools.org account your shortened URL's will be saved. You may always come back here and retrieve the shortened URL's you've already made. You may also view statistics regarding the use of these URL.

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